It is in the legitimate interest of Advanced Studies in England to retain some personal and academic information in order to be able to fulfil requirements connected with the running of the programme, including such tasks as the issuing of transcripts or the writing of references. The organisation also collects information in connection with the legitimate interests and activities of the Alumni Association, including informing you about ASE and ASE Alumni Association activities, and for fundraising purposes.
The personal data stored and processed by the Programme includes:
- biographic information consisting of your name, title, gender and date of birth
- your contact details including addresses, email addresses and phone numbers
- information about your time at ASE and other academic institutions
- your employment and professional activities;
- current interests and activities
- family and spouse/partner details
- relationships with other alumni, supporters and friends
- records of donations
- information about your wealth
- media articles about you
- records of communications sent to you by the Alumni Association or received from you
- volunteering by you on behalf of ASE
- information about your use of the ASE Alumni website
- your attendance at meetings with ASE staff and at events
Information about your ASE housing and the college you were attending whilst at ASE, your name, your country and city of residence, and your employment sector is included in the ASE Alumni Association Directory, available to other ASE alumni, and faculty and staff both past and present, to facilitate contact among members of the community. An anonymised personal contact form is also provided, to enable users of the directory to contact you without revealing your email to them.
You may view and update personal information held by ASE at any time by logging into your profile on the ASE Alumni Association website.
You may opt out of the directory, by checking ‘No’ next to the statement ‘List Me in the Alumni Members' Directory’ on the ASE Alumni Community Involvement tab of your profile on the ASE Alumni Association website.
You may allow yourself to be visible in the directory, but disable the personal contact form by unchecking the box next to the statement ‘Personal Contact Form’ on the Account tab of your profile.
You may request a copy of all the information held, or to suppress the release of personal information, or opt out of receiving ASE communications, by contacting ASE’s Data Protection Officer (at present Rob Jones – firstname.lastname@example.org) by email, in writing or verbally, and we will comply within one calendar month of the request being received. When e-mailing us to suppress the release of data, please specify which personal data you wish to keep hidden from directories, or which communication channels (e-mail, regular mail, telephone calls) you no longer wish to receive.
If you find inaccuracies in the personal data we hold, you have the right to have it corrected, and to have incomplete personal data completed. Again inform ASE’s Data Protection Officer by email, in writing or verbally of the error or omission and we will make the necessary adjustments within one calendar month.
You have the right to have your personal data erased (this is known as the ‘right to be forgotten’). Contact ASE’s Data Protection Officer by email, in writing or verbally and we will remove all data (barring that required to fulfil our legal and statutory obligations, and we will inform you of those circumstances) within one calendar month.
You have the right to move, copy or transfer your personal data. Contact ASE’s Data Protection Officer by email, in writing or verbally and we will provide the data in an accessible format within one calendar month.
In all cases, if we are unable to comply with your request within one calendar month we will contact you with an explanation as to why we cannot do so and a revised date for completion.
You have the right to restrict our processing of your personal data whilst we update, complete, remove or otherwise address your concerns with our use of your data.
If you feel that we are not complying with data protection law you have the right to complain to the Information Commissioner’s Office – http://www.ico.org.uk.
The Alumni Association has taken all reasonable precautions to secure the personal information available through the online community. The ASE Alumni Association online community is password protected to allow access by registered ASE alumni, and former and current faculty and staff only. Although this precaution should effectively protect any personal information available through the ASE Alumni Association online community from abuse or outside interference, a certain degree of privacy risk is faced any time information is shared over the Internet.
Your personal information will not be used for any commercial or philanthropic purpose not directly connected with Advanced Studies in England. Unless we are required by law your personal information will not be lent or sold to any other individual or organization. Should we decide to use a third party to assist us in analysing and processing data for fundraising and related research (for example for wealth screening) we will inform you beforehand by email, and provide you with the means to refuse permission to have your data shared in this way.
We collect data on where and for how long visitors access this site, but we do not know their personal identities when we do so. Usage data tell us which site pages are popular and indicate visitor preferences, helping us to improve our communications and offerings.
When we send emails, we may track who opened the emails and who clicked on any of the links in the email. We do this occasionally in order to measure the performance of our email communications and to improve our offerings to specific groups of the ASE community.
We reserve the right to make changes or additions to this policy at any time. If those changes involve using your personally identifiable information in a manner different from that stated at the time you joined, the site will notify you by e-mail. Changes that do not affect the use of personally identifiable information will be posted to the site.
If you have questions regarding this policy, please check this policy periodically or contact us at email@example.com or +44 (0)1225 471334.